RENT / EXPENSE REGISTER · 9 OCTOBER 2026
Every expense has a place.
What rent pays for, how each cost grows, and which obligations still need funding or a price.
One complete scope; different funding paths
The starting scenario is 16 H100 GPUs in two assemblies: each has eight GPUs and one NVLink baseboard. For H100, this assembly is the rent unit called a “rack”. A physical cabinet can contain multiple assemblies. The site budget below includes financing, staff, operations, hardware protection, certification, SLA, electricity and green funding. The expansion comparison models an incremental expansion; it does not establish the complete facility rent floor. Initial capital, deferred equipment and unpriced obligations remain visible here.
A purple 0% means a modeled zero monthly allocation. A modeled $0 can mean already funded, deferred, not activated, or not priced. Each has a different consequence. Unpriced subcomponents stay unpriced in the register and are not silently assigned zero shares. The register documents 52 lines covering all 78 entries in the prior cost records; its supplier prices and funding evidence are still incomplete.
MONTHLY CASH BUDGET
Expenses, ordered by evidence
Each share = that row’s monthly allocation ÷ the total assigned monthly expense budget at the same GPU-hour price. All three scenarios use the same platform, system count and sold percentage. This cash budget includes debt principal and reserves; unpriced obligations and upfront cash are excluded. Percentages total 100% before rounding.
This is the lean-launch planning budget, not a collected invoice, supplier quote or complete-cost certification. Site costs are counted once, then allocated across installed eight-GPU equivalents. Per-assembly costs multiply by the relevant assembly count; energy follows the modeled load. A cabinet or site cost is not repeated for each assembly, and vacancy does not erase it. The full calculator also exposes financing, staff, reserve, renewable and phase controls.
FINANCING / SHARED CASH USES
Planned financing, line by line
Uses of financing · allocation still to verify
These capital scopes are documented, but no matched ledger assigns the $4.5M assumption among them. They are not additional monthly charges or amounts to add to the loan payment.
STAFF / PEOPLE & COVERAGE
Full staffing breakdown
Payroll stages are selected by recurring budget, not elapsed years. The current operating scenario commits four people; choose three for the build-stage budget, or raise the floor for existing hires. Annual salary figures exclude unentered employer costs. Salary midpoints and raises are editable.
Staffing pay & committed team settings
Readiness gates alongside the budget
| Stage | Owner operating requirements | Funding / evidence boundary |
|---|---|---|
| Build · 3 people | Facilities lead joins the founders. CTO/CFO owns security, compute operations, broker sales, sourcing, vendors, environmental monitoring and controls. CEO/COO owns plant accountability and written emergency-spend authority; facilities lead is backup and named successor. | Start collecting evidence before customers: badge access with at least one year of logs, cameras at entries and the floor, encryption at rest/in transit, environmental sensors and an incident-response plan. This is the owner control plan, not completed certification. |
| Go live · 4 people | CTO deputy in place before the first customer, with an on-call rota and CTO-authored runbooks. Brokers sell against the $5/GPU-hour planning case; 70% utilization is a target, not booked demand. CTO retains commercial operations. | Key-person insurance on CTO, written succession, monthly independent access-log sign-off by CEO or deputy. Premium, rota adequacy and service coverage remain to verify. |
| Steady state · 5 people | Compliance officer prepares evidence and the audit. Owner target: appoint 3–4 months before first audit; Type 1 then Type 2 with a planned 6–12-month evidence window, alongside HIPAA readiness. | Hiring is budget-based; audit timing still follows actual scope and evidence. Audit duration/retention are not automatically prescribed by this staffing plan. Certification upkeep and setup allowances must credit any proven overlap with payroll once. |
| Growth · 6 people | Network operations engineer joins as workload grows. CTO shifts toward CFO; deputy or network engineer takes named internal control ownership. External advisor guides; CTO retains commercial operations without a new commercial hire. | Milestone raises: facilities lead toward $100k, deputy toward $90k, reviewed against government-contract and 70% utilization milestones. Budget support alone does not prove all security duties are staffed. |
SOC reporting and HIPAA readiness need scoped controls and evidence, separately from salary funding. AICPA SOC guidance; HHS risk-analysis guidance.
EQUIPMENT / ACQUISITION & COVERAGE
What the equipment funding buys
Emergency fluids accumulation
SCOPE, BASIS, PAYER & TIMING
The full expense register
How the budget is reconciled
- Identify the required expense, committed service and cash due date.
- Credit existing coverage, startup funding, earmarked cash and the same cost already included in another line.
- Allocate shared facility and peak-capacity costs once; meter energy and assign tenant-specific additions separately.
- Show operating costs, scheduled debt, faster repayment, reserve contributions and upfront capital separately.
- Compare those uses with collected rent. Cash created by delaying required procurement is not established profit.
Insurance quotes/limits, actual utility charges, staffing coverage, startup funding, required SLA remedies and expansion C/K/W remain open. Historical whole-site allowances are retained as evidence, not added to the current budget. The next step is to replace unallocated allowances with matched cost and funding records.